CITY OF CHILLIWACK
Regular Meeting of Council

Tuesday, May 02, 2023 at 2:00 P.m. - 3:00 P.m.

8550 Young Road

Chilliwack, BC V2P 8A4

8550 Young Road, 
Chilliwack, BC  V2P 8A4

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1.

Call to Order

The City of Chilliwack Acknowledges that we are honoured to live, work and play on the traditional, ancestral and unceded territory of the Stó:lō Coast Salish peoples.

2.

Delegations/Hearings

2.1

Delegation - Chilliwack Museum and Historical Society

Pat Clark, Board President and Shawna Dwyer, Executive Director, Chilliwack Museum and Historical Society, are in attendance to provide Council with a presentation on the Chilliwack Museum and Historical Society.

2.2

Delegation - Chilliwack Community Policing Services Quarterly Report

Superintendent Davy Lee, Officer in Charge, Upper Fraser Valley Regional Detachment, is in attendance to present the Community Policing Quarterly Report for the period of January to March 2023.

3.

Adoption of Minutes

• Recommendation

  That the Minutes of the Regular Meeting of Council held April 18, 2023, be adopted as circulated.

4.

Business Arising

5.

Consent Agenda

• Recommendation

  That the following bylaws be adopted:
  
  "Zoning Bylaw Amendment Bylaw 2023, No. 5288";
  "Consumption of Liquor in City Parks Bylaw 2023, No. 5299";
  "Rates Bylaw 2023, No. 5302";
  "Storm Sewer System Connection and Regulation Bylaw Amendment Bylaw 2023, No. 5304";
  "Municipal Ticket Information Bylaw Amendment Bylaw 2023, No. 5305";
  “Municipal Officers and Employees Bylaw Amendment Bylaw 2023, No. 5307”;
  “Waterworks Regulation Bylaw Amendment Bylaw 2023, No. 5308”;
  “Parks, Recreation and Culture Bylaw Amendment Bylaw 2023, No. 5309”;
  “Tree Management (Land Development) Bylaw Amendment Bylaw 2023, No. 5310”;
  "Vacant Buildings Minimum Maintenance Standards Bylaw Amendment Bylaw 2023, No. 5311”;
  "Highway and Traffic Bylaw Amendment Bylaw 2023,  No. 5312”; and,
  “Community Standards Bylaw Amendment Bylaw 2023, No. 5313”;
  
  and further, that the Minutes of the Design Review Advisory Committee meeting held April 11, 2023, be received for information.

6.

Quarterly Reports

• Recommendation

  That the First Quarter Reports for the period of January to March 2023 be received for information.

7.

Departmental Reports

7.1

Administration - Road Naming Policy

• Recommendation

  That Policy Directive No. G-1 - "Road Naming" be adopted, as amended.

7.2

Engineering - Biological Treatment System Expansion Phase 2 - RFP Proponent Selection

• Recommendation

  That Council authorize Staff to forward Request for Proposal documents for the "Biological Treatment System Expansion Phase 2 Project" to the following selected proponents:

  1. NAC Constructors Ltd. / WSP Canada Inc.; and,
  2. Tritech Group Ltd. / Stantec Consulting Ltd.

7.3

Engineering - 2023 Linear Utilities Design-Build Project - RFP Proponent Selection

• Recommendation

  That Council authorize Staff to forward Request for Proposal documents for the "2023 Linear Utilities Upgrades Design-Build Project" to the following selected proponents:

  1. B&B Heavy Civil Construction/ McElhanney Engineering Services Ltd.;
  2. Jakes Construction / ISL Engineering and Land Services Ltd.; and,
  3. Sandpiper Contracting LLP / Wedler Engineering LLP.

7.4

Operations - Equipment Acquisition - Promac 60" Hammer Flail Attachment

• Recommendation

  That Council approve the purchase of one "Promac 60" Hammer Flail Attachement", from Promac Equipment in the amount of $75,698.85 (plus applicable taxes); and further, that the Mayor and Corporate Officer be authorized to sign any necessary documentation.

7.5

Recreation and Culture - Rotary Christmas Parade 2023-2025

• Recommendation

  That Council authorize Staff to coordinate and fund the traffic control requirements in the amount of $24,000.00 for the 2023 City of Chilliwack Rotary Christmas Parade; and further, that the City extend the agreement with the Rotary Club of Chilliwack, the After-Hours Rotary Club and the Chilliwack Fraser Rotary Club to host the parade for the years 2023 to 2025, respectively.

7.6

Recreation and Culture - Dehumidifier Replacement Project Sardis Sports Complex Ice Rinks 1 & 2 - RFP Proponent Selection

• Recommendation

  Recommendation that Council accept the Request for Proposal for the "Dehumidifier Replacement - SSC Ice Rinks 1 & 2", from the lead proponent, Fraser Valley Refrigeration Ltd., in the amount of $482,000.00 (plus applicable taxes); and further, that the Mayor and Corporate Officer be authorized to sign any necessary documentation.

7.7

Finance - 2023 Development Cost Charge Amendment Bylaw

• Recommendation

  That "Development Cost Charge Bylaw Amendment Bylaw 2023, No. 5317" be given first and second reading.

• Recommendation

  That "Development Cost Charge Bylaw Amendment Bylaw 2023, No. 5317" be given third reading.

7.8

Finance - 2022 Audited Financial Statements

• Recommendation

  That the "2022 Audited Financial Statements" of the City of Chilliwack be approved.  (Presentation)

7.9

Planning - Inter-Municipal Business Licensing

• Recommendation

  That "Inter-municipal Transportation Network Services Business Licence Scheme Bylaw 2023, No. 5300", be given first and second reading.

• Recommendation

  That "Inter-municipal Transportation Network Services Business Licence Scheme Bylaw 2023, No. 5300", be given third reading.

• Recommendation

  That "Inter-municipal Transportation Network Services Business Licence Agreement Bylaw 2023, No. 5301", be given first and second reading.

• Recommendation

  That "Inter-municipal Transportation Network Services Business Licence Agreement Bylaw 2023, No. 5301", be given third reading.

7.10

Planning - RZ001535 - 46056 Fourth Avenue

• Recommendation

  That "Zoning Bylaw Amendment Bylaw 2023, No. 5314", which proposes to rezone property located at 46056 Fourth Avenue from an R1-A (Urban Residential) Zone to an R1-C (Urban Infill) Zone, be given first and second reading; and further, that a Public Hearing be called for May 16, 2023.

7.11

Planning - RZ001646 - 6854 Casabello Drive

• Recommendation

  That "Zoning Bylaw Amendment Bylaw 2023, No. 5315", which proposes to rezone property located at 6854 Casabello Drive from an R1-A (Urban Residential) Zone to an R1-C (Urban Infill) Zone, be given first and second reading, and further, that a Public Hearing be called for May 16, 2023.

7.12

Planning - RZ001681 - 46220 Larch Avenue

• Recommendation

  That "Zoning Bylaw Amendment Bylaw 2023, No. 5316", which proposes to rezone property located at 46220 Larch Avenue from an R1-A (Urban Residential) Zone to an R1-C (Urban Infill) Zone, be given first and second reading, and further, that a Public Hearing be called for May 16, 2023.

7.13

Planning - TUP00194 Renewal - 45345 Watson Road

• Recommendation

  That Council approve the renewal of Temporary Use Permit (TUP00194), with respect to the property located at 45345 Watson Road, subject to the recommendations as stipulated within the draft Temporary Use Permit.

7.14

Public Safety and Social Development - Reaching Home Program Allocation

• Recommendation

  That Council receive the Minutes of the Reaching Home Community Advisory Board Meeting held April 24, 2023 for information; and further, that Council endorse the following resolution passed by the Reaching Home Community Advisory Board Meeting at said meeting:
  
  "That Council endorse the recommendation of the Reaching Home Community Advisory Board, to provide funding for the Housing Support Facilitator in the amount of $121,212.00 to the Housing Hub for the 2023-2024 Reaching Home fiscal year."

7.15

Public Safety and Social Development - Public Safety Advisory Committee Meeting

• Recommendation

  That Council receive the Minutes of the Meeting of the Public Safety Advisory Committee held on April 19, 2023 for information, and further, that Council endorse the following resolution passed by the Public Safety Advisory Committee at the April 19, 2023 meeting:
  
  "That the City forward a letter to CN Railway in support of CN Railway installing barricades along the CN rail corridor between Broadway and Lickman Road."

7.16

Public Safety and Social Development - UBCM Community Connectedness and Healthy Public Policy Grants Applications

• Recommendation

  That Council direct Staff to pursue funding for a Plan H Healthy Communities’ Community Connected Grant, in the amount of $5,000.00 (maximum) and the Healthy Public Policy Grant, in the amount of $15,000.00 (maximum)  in partnership with the Canadian Mental Health Association Vancouver, as described in the report dated April 26, 2023.

8.

Mayor and Councillors’ Reports

9.

Motion to Adjourn to a Closed Session – Regular Meeting to Reconvene at 6:30 pm

10.

Meeting Reconvened

The City of Chilliwack Acknowledges that we are honoured to live, work and play on the traditional, ancestral and unceded territory of the Stó:lō Coast Salish peoples.

11.

Delegations/Hearings

11.1

Delegations

11.2

Section 57 Hearing / Section 74 Hearing / Unsightly Premises Hearing

11.3

Public Hearing

11.3.1

"Official Community Plan Bylaw Amendment Bylaw 2023, No. 5290" and "Zoning Bylaw Amendment Bylaw 2023, No. 5291"

(9090 Sunset Drive)

11.3.2

"Zoning Bylaw Amendment Bylaw 2023, No. 5294"

(6360 Hopedale Road)

11.3.3

"Zoning Bylaw Amendment Bylaw 2023, No. 5295"

(50960 Nevin Road)

11.3.4

"Official Community Plan Bylaw Amendment Bylaw 2023, No. 5296" and "Zoning Bylaw Amendment Bylaw 2023, No. 5297"

(46017 and 46029 Victoria Avenue and 9384 Young Road)

11.3.5

"Zoning Bylaw Amendment Bylaw 2023, No. 5303"

(46225 Strathcona Road)

*CANCELLED* Due to legislative requirements not being met.

11.4

Public Information Meeting

11.4.1

"Development Variance Permit DVP01301"

(45746 and 45750 Wellington Avenue)

11.4.2

"Development Variance Permit DVP01333"

(6571 Swanson Street)

12.

Clerk’s Reports

12.1

"Official Community Plan Bylaw Amendment Bylaw 2023, No. 5290" and "Zoning Bylaw Amendment Bylaw 2023, No. 5291"

• Recommendation

  That “Official Community Plan Bylaw Amendment Bylaw 2023, No. 5290” with respect to property located at 9090 Sunset Drive be given third reading. (RZ001668)

• Recommendation

  That “Official Community Plan Bylaw Amendment Bylaw 2023, No. 5290” with respect to property located at 9090 Sunset Drive be adopted. (RZ001668)

• Recommendation

  That “Zoning Bylaw Amendment Bylaw 2023, No. 5291” with respect to property located at 9090 Sunset Drive be given third reading. (RZ001668)

• Recommendation

  That “Zoning Bylaw Amendment Bylaw 2023, No. 5291” with respect to property located at 9090 Sunset Drive be adopted. (RZ001668)

12.2

"Zoning Bylaw Amendment Bylaw 2023, No. 5294"

• Recommendation

  That “Zoning Bylaw Amendment Bylaw 2023, No. 5294” with respect to property located at 6360 Hopedale Road be given third reading. (RZ001595)

• Recommendation

  That “Zoning Bylaw Amendment Bylaw 2023, No. 5294” with respect to property located at 6360 Hopedale Road be adopted. (RZ001595)

12.3

"Zoning Bylaw Amendment Bylaw 2023, No. 5295"

• Recommendation

  That “Zoning Bylaw Amendment Bylaw 2022, No. 5295” with respect to property located at 50960 Nevin Road be given third reading. (RZ001397)

12.4

"Official Community Plan Bylaw Amendment Bylaw 2023, No. 5296" and "Zoning Bylaw Amendment Bylaw 2023, No. 5297"

• Recommendation

  That “Official Community Plan Bylaw Amendment Bylaw 2023, No. 5296”, with respect to properties located at 46017 and 46029 Victoria Avenue and 9384 Young Road be given third reading. (RZ001695)

• Recommendation

  That “Official Community Plan Bylaw Amendment Bylaw 2023, No. 5296”, with respect to properties located at 46017 and 46029 Victoria Avenue and 9384 Young Road be adopted. (RZ001695)

• Recommendation

  That “Zoning Bylaw Amendment Bylaw 2023, No. 5297” with respect to properties located at 46017 and 46029 Victoria Avenue and 9384 Young Road be given third reading. (RZ001695)

• Recommendation

  That “Zoning Bylaw Amendment Bylaw 2023, No. 5297” with respect to properties located at 46017 and 46029 Victoria Avenue and 9384 Young Road be adopted. (RZ001695)

13.

Application Reports

13.1

"Development Variance Permit DVP01301" and "Development Permit DP001620"

• Recommendation

  That, subject to public representation, Council approve the issuance of Development Variance Permit DVP01301 with respect to properties located at 45746 and 45750 Wellington Avenue, subject to the recommendations as stipulated within the draft Development Variance Permit.

• Recommendation

  That Council approve the issuance of Development Permit DP001620, with respect to properties located at 45746 and 45750 Wellington Avenue, subject to the recommendations of the Design Review Advisory Committee and the conditions as set out within the draft Development Permit.

13.2

"Development Variance Permit DVP01333"

• Recommendation

  That, subject to public representation, Council approve the issuance of Development Variance Permit DVP01333 with respect to property located at 6571 Swanson Street, subject to the recommendations as stipulated within the draft Development Variance Permit.

14.

Items Deferred

15.

Other Business

15.1

Decisions Referred from Closed Session

15.2

Additional Items

16.

Public Questions

17.

Adjournment