CITY OF CHILLIWACK
Regular Meeting of Council

Tuesday, April 18, 2023 at 2:00 P.m. - 3:00 P.m.

8550 Young Road

Chilliwack, BC V2P 8A4

8550 Young Road, 
Chilliwack, BC  V2P 8A4

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1.

Call to Order

The City of Chilliwack Acknowledges that we are honoured to live, work and play on the traditional, ancestral and unceded territory of the Stó:lō Coast Salish peoples.

2.

Delegations/Hearings

2.1

Delegation - Project AIM

Miel Bernstein and Tiffany Francis, Co-Founders and Directors, Project AIM, are in attendance to provide Council with an overview of Project AIM.

3.

Adoption of Minutes

• Recommendation

  That the Minutes of the Regular Meeting of Council held April 4, 2023, and the Minutes of the Special Regular Meeting of Council held April 11, 2023, be adopted as circulated.

4.

Business Arising

5.

Consent Agenda

• Recommendation

  That the following bylaws be adopted:
  
  “Growing Communities Fund Reserve Fund Bylaw 2023, No. 5298”; and,
  “Solid Waste Bylaw Amendment Bylaw 2023, No. 5306”.

6.

Quarterly Reports

7.

Departmental Reports

7.1

Communications - Public Alerting System Policy

• Recommendation

  That Council receive the presentation on the "Public Alerting System" for information; and further, that Council approve Policy Directive No. D-25 "Public Alerting System Policy", as contained within the Staff Report dated April 12, 2023. (Presentation)

7.2

Engineering - Landfill Gas System Operating Contract

• Recommendation

  That Council authorize Staff to extend the "Bailey Landfill Gas Extraction System Operation and Maintenance Contract" with GHD Limited on a month-by-month basis, effective May 1, 2023; and further, that the Mayor and Corporate Officer be authorized to sign any necessary documentation.

7.3

Engineering - Bell Slough Feasibility Study - Draft Report

• Recommendation

  That Council receive the draft report and presentation for the "Bell Slough Feasibility Study" for information; and further, that Council authorize Staff to proceed with a second public engagement before finalizing the Study.

7.4

Operations - Equipment Acquisition - 100% Electric Scissorlift

• Recommendation

  That Council approve the purchase of one "100% Electric MEC 4069ERT Rough Terrain Scissorlift" from United Rentals, in the amount of $74,760.00 (plus applicable taxes); and further, that the Mayor and Corporate Officer be authorized to sign any necessary documentation.

7.5

Recreation and Culture - Exhibition Field Lighting Replacement

• Recommendation

  That Council approve the purchase of LED light fixtures and controls, from Musco Sports Lighting LLC Inc., in the amount of $304,000.00 (plus applicable taxes); and further, that the Mayor and Corporate Officer be authorized to sign any necessary documentation.

7.6

Finance - Annual Tax Rates Bylaw for 2023

• Recommendation

  That "Rates Bylaw 2023, No. 5302" be given first and second reading.

• Recommendation

  That "Rates Bylaw 2023, No. 5302" be given third reading.

7.7

Corporate Services - Consumption of Liquor in City Parks

• Recommendation

  That "Consumption of Liquor in City Parks Bylaw 2023, No. 5299", to permit the consumption of alcohol at Vedder Park, located at 45450 Petawawa Road, identified in Schedule "A", as contained within the Staff Report dated March 24, 2023, be given first and second reading.

• Recommendation

  That "Consumption of Liquor in City Parks Bylaw 2023, No. 5299", to permit the consumption of alcohol at Vedder Park, located at 45450 Petawawa Road, identified in Schedule "A", as contained within the Staff Report dated March 24, 2023, be given third reading.

7.8

Corporate Services - Amendments to Regulatory Bylaws

• Recommendation

  That "Storm Sewer System Connection and Regulation Bylaw Amendment Bylaw 2023, No. 5304" be given first and second reading.

• Recommendation

  That "Storm Sewer System Connection and Regulation Bylaw Amendment Bylaw 2023, No. 5304" be given third reading.

• Recommendation

  That "Municipal Ticket Information Bylaw Amendment Bylaw 2023, No. 5305" be given first and second reading.

• Recommendation

  That "Municipal Ticket Information Bylaw Amendment Bylaw 2023, No. 5305" be given third reading.

• Recommendation

  That “Municipal Officers and Employees Bylaw Amendment Bylaw 2023, No. 5307” be given first and second reading.

• Recommendation

  That “Municipal Officers and Employees Bylaw Amendment Bylaw 2023, No. 5307” be given third reading.

• Recommendation

  That “Waterworks Regulation Bylaw Amendment Bylaw 2023, No. 5308” be given first and second reading.

• Recommendation

  That “Waterworks Regulation Bylaw Amendment Bylaw 2023, No. 5308” be given third reading.

• Recommendation

  That “Parks, Recreation and Culture Bylaw Amendment Bylaw 2023, No. 5309” be given first and second reading.

• Recommendation

  That “Parks, Recreation and Culture Bylaw Amendment Bylaw 2023, No. 5309” be given third reading.

• Recommendation

  That “Tree Management (Land Development) Bylaw Amendment Bylaw 2023, No. 5310” be given first and second reading.

• Recommendation

  That “Tree Management (Land Development) Bylaw Amendment Bylaw 2023, No. 5310” be given third reading.

• Recommendation

  That "Vacant Buildings Minimum Maintenance Standards Bylaw Amendment Bylaw 2023, No. 5311” be given first and second reading.

• Recommendation

  That "Vacant Buildings Minimum Maintenance Standards Bylaw Amendment Bylaw 2023, No. 5311” be given third reading.

• Recommendation

  That "Highway and Traffic Bylaw Amendment Bylaw 2023,  No. 5312” be given first and second reading.

• Recommendation

  That "Highway and Traffic Bylaw Amendment Bylaw 2023,  No. 5312” be given third reading.

• Recommendation

  That “Community Standards Bylaw Amendment Bylaw 2023, No. 5313” be given first and second reading.

• Recommendation

  That “Community Standards Bylaw Amendment Bylaw 2023, No. 5313” be given third reading.

7.9

Corporate Services - Amendments to City Policy Directives

• Recommendation

  That Council approve amendments to the following Policy Directives:

  • No. A-12 "Playground Equipment Service Level Policy";
  • No. A-13 "Snow and Ice Control Service Level";
  • No. A-19 "Parks and Trails - Risk Management";
  • No. B-2 "Use of Municipal Vehicles"; and,
  • No. B-4 "Unsafe Municipal Vehicles / Equipment".

7.10

Planning - RZ001668 - 9090 Sunset Drive

• Recommendation

  That "Official Community Plan Bylaw Amendment Bylaw 2023, No. 5290", which proposes to redesignate property located at 9090 Sunset Drive from "Residential 2 - Attached Housing and Narrow Lot Infill" to "Residential 1 - One and Two Family Housing", as per the Chilliwack Proper Fairfield Island Neighborhoods Plan, be given first and second reading; and further, that a Public Hearing be called for May 2, 2023.

• Recommendation

  That "Zoning Bylaw Amendment Bylaw 2023, No. 5291", which proposes to rezone property located at 9090 Sunset Drive from an R1-A (Urban Residential) Zone to an R3 (Small Lot Residential) Zone, be given first and second reading; and further, that a Public Hearing be called for May 2, 2023.

7.11

Planning - RZ001595 - 6360 Hopedale Road

• Recommendation

  That "Zoning Bylaw Amendment Bylaw 2023, No. 5294", which proposes to rezone property located at 6360 Hopedale Road from an AL (Agricultural Lowland) Zone to an AS (Agricultural Small Lot) Zone, be given first and second reading; and further, that a Public Hearing be called for May 2, 2023.

7.12

Planning - RZ001397 - 50960 Nevin Road

• Recommendation

  That "Zoning Bylaw Amendment Bylaw 2023, No. 5295", which proposes to rezone property located at 50960 Nevin Road from an RR (Rural Residential) Zone to an R1-A (Urban Residential) Zone, be given first and second reading; and further, that a Public Hearing be called for May 2, 2023.

7.13

Planning - RZ001695 - 46017 and 46029 Victoria Avenue and 9384 Young Road

• Recommendation

  That "Official Community Plan Bylaw Amendment Bylaw 2023, No. 5296", which proposes to redesignate properties located at 46017 and 46029 Victoria Avenue and 9384 Young Road from "Urban Quarter" and "Residential 4" to "Institutional and Civic Use", be given first and second reading; and further, that a Public Hearing be called for May 2, 2023.

• Recommendation

  That "Zoning Bylaw Amendment Bylaw 2023, No. 5297", which proposes to rezone properties located at 46017 and 46029 Victoria Avenue and 9384 Young Road from a C3 (Town Centre Commercial) Zone, an R2 (Urban Residential Transition) Zone, and an R6 (Mid Rise Apartment) Zone to a CP (Commercial Parking) Zone, be given first and second reading; and further, that a Public Hearing be called for May 2, 2023.

7.14

Planning - RZ001654 - 46225 Strathcona Road

• Recommendation

  That "Zoning Bylaw Amendment Bylaw 2023, No. 5303", which proposes to rezone property located at 46225 Strathcona Road from an R1-A (Urban Residential) Zone to an R3 (Small Lot Residential) Zone, be given first and second reading; and further, that a Public Hearing be called for May 2, 2023.

7.15

Planning - Accessible Playground Standards

• Recommendation

  That Council receive the Minutes from the Design Review Advisory Committee Meeting held March 14, 2023 for information; and further, that Council endorse the following resolution passed by the Design Review Advisory Committee at the March 14, 2023 meeting:
  
  "That Council direct staff to review the Design Guidelines for common amenity areas within multi-family developments to ensure universal accessibility standards are provided specifically in relation to playground areas."

7.16

Public Safety and Social Development - Proposed Amendments to Miscellaneous Rates Bylaw (Crime Prevention Services)

• Recommendation

  That "Miscellaneous Rates Bylaw Amendment Bylaw 2023, No. 5289" be given first and second reading.

• Recommendation

  That "Miscellaneous Rates Bylaw Amendment Bylaw 2023, No. 5289" be given third reading.

7.17

Public Safety and Social Development - Emergency Shelter Policy Resolution - 46146 Margaret Avenue

• Recommendation

  WHEREAS shelter beds are urgently needed to accommodate and support many people who are living precariously on the downtown streets and through the City in makeshift camps with significant negative impact to themselves and the surrounding community, and existing shelters are operating at full capacity;
  
  AND WHEREAS, operating funding for staffing and security has been secured, and the Fire Chief has inspected the building located at 46146 Margaret Avenue, and concluded that there are no immediate life safety concerns;
  
  BE IT RESOLVED that Council make a policy decision to not enforce the Zoning Bylaw or BC Building Code for this specific use, for a period ending May 31, 2023.

7.18

Public Safety and Social Development - Wellness Centre

• Recommendation

  WHEREAS a daytime Wellness Centre is still urgently needed to accommodate and support many people who are living precariously throughout the City in makeshift camps or on the streets, with a significant negative impact to themselves and the surrounding community;
  
  AND WHEREAS, funding has been made available through partnerships with BC Housing, Fraser Health Authority, Reaching Home, and the Union of British Columbia Municipalities, to continue supporting the operations of a Wellness Centre through to December 31, 2023, and the Fire Chief has inspected the building and concluded that there are no immediate life safety concerns; 
  
  BE IT RESOLVED that Council make a policy decision not to enforce the Zoning Bylaw or BC Building Code for this specific use at 45951 Trethewey Avenue until December 31, 2023.

8.

Mayor and Councillors’ Reports

9.

Motion to Adjourn to a Closed Session – Regular Meeting to Reconvene at 6:30 pm

10.

Meeting Reconvened

The City of Chilliwack Acknowledges that we are honoured to live, work and play on the traditional, ancestral and unceded territory of the Stó:lō Coast Salish peoples.

11.

Delegations/Hearings

11.1

Delegations

11.2

Section 57 Hearing / Section 74 Hearing / Unsightly Premises Hearing

11.3

Public Hearing

11.3.1

"Zoning Bylaw Amendment Bylaw 2023, No. 5292"

(45935 Reece Avenue)

*CANCELLED* Due to legislative requirements not being met.

11.3.2

"Zoning Bylaw Amendment Bylaw 2023, No. 5293"

(10140 Woods Road)

11.4

Public Information Meeting

11.4.1

"Development Variance Permit DVP01189"

(10193 Williams Road)

11.4.2

"Development Variance Permit DVP01346"

(43645 Industrial Way)

12.

Clerk’s Reports

12.1

"Zoning Bylaw Amendment Bylaw 2023, No. 5293"

• Recommendation

  That “Zoning Bylaw Amendment Bylaw 2023, No. 5293” with respect to property located at 10140 Woods Road be given third reading. (RZ001675)

• Recommendation

  That “Zoning Bylaw Amendment Bylaw 2023, No. 5293” with respect to property located at 10140 Woods Road be adopted. (RZ001675)

13.

Application Reports

13.1

"Development Variance Permit DVP01189" and "Development Permit DP001465"

• Recommendation

  That, subject to public representation, Council approve the issuance of Development Variance Permit DVP01189 with respect to property located at 10193 Williams Road, subject to the recommendations as stipulated within the draft Development Variance Permit.

• Recommendation

  That Council approve the issuance of Development Permit DP001465, with respect to property located at 10193 Williams Road, subject to the conditions as set out within the draft Development Permit.

13.2

"Development Variance Permit DVP01346" and "Development Permit DP001647"

• Recommendation

  That, subject to public representation, Council approve the issuance of Development Variance Permit DVP01346 with respect to property located at 43645 Industrial Way, subject to the recommendations as stipulated within the draft Development Variance Permit.

• Recommendation

  That Council approve the issuance of Development Permit DP001647, with respect to property located at 43645 Industrial Way, subject to the recommendations of the Design Review Advisory Committee and the conditions as set out within the draft Development Permit.

14.

Items Deferred

15.

Other Business

15.1

Decisions Referred from Closed Session

15.2

Additional Items

16.

Public Questions

17.

Adjournment